Privacy Policy
Your data, your club, your choice
On The Way Run Club uses this page to explain how member information, event data, media, cookies, and analytics are handled across the OTW Run Club website.
Overview
On The Way Run Club collects and uses personal information to run club memberships, manage event RSVPs, support member safety, and improve the website experience. This page explains what information we collect, how we use it, and what choices members and visitors have.
Data We Collect
We may collect account and profile information such as your name, email address, hashed password, phone number, birthday, gender, nationality, blood type, preferred pace, emergency contact details, and medical notes you choose to provide. We also store event RSVP activity, event photos or gallery metadata that OTW Run Club captures or uploads for club channels, and basic technical data related to website usage and security.
How We Use Data
We use this information to create and manage member accounts, verify email addresses, organize runs and event participation, show relevant account information, contact members about their activity, support emergency response planning, administer the website, and publish or share event images through OTW Run Club channels such as the website or club galleries. Limited analytics data may also be used to understand site usage and improve the experience when you allow analytics cookies.
Cookies
This website uses necessary cookies for authentication, session handling, saved preferences, and core site functionality. If you accept analytics cookies, Google Tag Manager and Google Analytics may set or access analytics-related storage to measure traffic and site interactions. You can change your analytics preference at any time through the Cookie Preferences control in the footer.
Third-Party Services
OTW Run Club uses selected third-party services to operate the website. These may include Google Tag Manager and Google Analytics for analytics, Cloudflare Turnstile for abuse prevention on authentication flows, Cloudflare R2 for media storage, and Resend for account verification or transactional email delivery. These providers process data only as needed to provide their services.
Retention
We keep personal information for as long as it is reasonably needed to operate the club, maintain member accounts, manage event history, meet safety or administrative needs, and comply with legal obligations. Information that is no longer needed should be deleted or anonymized in line with OTW Run Club's operational practices.
Your Choices
You can ask to review, correct, or delete personal information associated with your account, subject to any legal or operational requirements that require us to keep some records. You can also contact OTW Run Club about event images that include you, and withdraw analytics consent at any time through the website's Cookie Preferences controls. For privacy-related requests, contact OTW Run Club using the details on this page.
Contact
For privacy-related requests, contact OTW Run Club through the official club contact channel and ask for the site privacy contact to review your request.
You can also update analytics consent at any time from the site footer.